Beacon Interim Management Ltd (Principal Office), 4th Floor, Clayton House, 59 Piccadilly Manchester M1 2AQ. Reg No: 5860680
An approved supplier to the Government Procurement Service (GPS), the national procurement partner to the UK Public Sector
and an approved supplier of Interim Managers through the North West Collaborative Procurement Hub (NWCPH).
This Privacy Notice becomes effective as of 25 May 2018.
We understand that we have a responsibility to protect and respect your privacy and look after your personal data.
This Privacy Notice, inclusive of our General Terms of Service, explains what personal data we collect, how we use your personal data, reasons we may need to disclose your personal data to others and how we store your personal data securely.
For clarity, Beacon may be both data controller and data processor for your personal data under certain circumstances.
We must advise that this policy is subject to change, so please check our website on a regular basis for any further changes.
How the law protects you
Data protection laws state that we are only able to process personal data if we have valid reasons to do so. The basis for processing your personal data includes, but is not limited to, your consent, performance of a contract, to enable billing and remittance, and to contact you for customer service purposes.
How do we collect personal data from you?
We receive information about you from you when you register with us for Interim Management Assignments, Umbrella Company PAYE Service, Recruitment, complete forms on our website, contact us by phone, email or otherwise in respect of any of our services or when you inform us of any other matter.
If you provide us with personal data about a third party (for example when referring a colleague or client), you warrant that you have obtained the express consent from the third party for the disclosure and use of their personal data.
What type of data do we collect from you?
The personal data that we may collect from you includes your name, address, email address, phone numbers and payment information in relation to our service provision.
We also retain records of your queries and correspondence, in the event you contact us.
How do we use your data?
We use information about you in the following ways:
• To process registration details that you have submitted to us;
• To provide you with products and services;
• To comply with our contractual obligations we have with you;
• To help us identify you;
• To provide customer care, including responding to your requests if you contact us with a query;
• To administer accounts, process payments and keep track of billing and payments;
• To detect fraud and to make sure what you have told us is correct;
• To review job applications;
• To notify you about changes to our website and services;
• To provide you with information about products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes; and
• To inform you of service and price changes.
We will keep your personal data for the duration of the period you are registered with us for Interim Assignment, PAYE or Recruitment services. We shall retain your data only for as long as necessary in accordance with applicable laws.
On the closure of your service, we may keep your data for up to 7 years after you have cancelled your services with us.
We may not be able to delete your data before this time due to our legal and/or accountancy obligations.
We assure you that your personal data shall only be used for these purposes stated herein.
Who has access to your personal data?
Here is a list of all the ways that we may use your personal data and how we share the information with third parties. For clarity, we have grouped them into the specific products and services that we offer:
Interim Assignments or PAYE Services; we process your data for administration, billing, support and the provision of services.
Third Parties; We work closely with a number of third parties (including business parties, service providers and HMRC) and we may receive information from them about you.
We may pass your personal data to third parties for the provision of services on our behalf (for example processing your payment). However, we will only ever share information about you that is necessary to provide the service and we have specific contracts in place, which ensure your personal data is secure and will not be used for any marketing purposes.
We may share your personal data if we are under a duty to disclose data in order to comply with any legal obligation or to protect the rights, property, or safety of Beacon, our customers, or others. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
In the event of preventing the use or processing of your personal data we shall be unable to provide our services or process the cancellation of your service.
You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten.
There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.
Our Privacy Notice shall be made clear to you at the point of collection of your personal data. You can request, edit or delete your personal data at anytime on request
We will not contact you for marketing purposes unless you have given us your prior consent. You can change your marketing preferences at any time.
Accessing and updating your data
You must maintain the accuracy of your information and ensure all your details, including but not limited to, name, address, title, phone number, e-mail address and payment details are kept up to date at all times. You must do this by updating your personal details by email to firstname.lastname@example.org .
You have the right to access the information we hold about you. Please email your requests to email@example.com so that we can obtain this information for you.
Links to other sites
Beacon may provide links to third party sites. Since we do not control those websites, we encourage you to review the privacy policies of these third party sites. Any information that is supplied on these sites will not be within our control and we cannot be responsible for the privacy policies and practices of these.
Where we store your personal data
We follow accepted ISO standards to store and protect the personal data we collect, including the use of encryption if appropriate. All information you provide to us is stored on our secured servers within the EEA.
Any sensitive data (payment details for example) are encrypted and protected.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our service, you are responsible for keeping the password confidential. We ask you not to share a password with anyone.
We agree to take reasonable measures to protect your data in accordance with applicable laws and in accordance with our General Terms and Conditions.
In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.
Please e-mail any questions or comments you have about privacy to us at firstname.lastname@example.org
Your right to make a complaint
You have the right to make a complaint about how we process your personal data to the Information Commissioner:
Information Commissioner's Office
Tel: 0303 123 1113
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